A project management plan is the collection of outputs of the project planning processes. It defines how the project is executed, monitored and controlled and closed. This needs to be updated and revised throughout the Integrated Change Control Process and it consists of the following
(a) The project team has to select a set of processes that would be implemented in order to complete the project. There are a total of 44 project management processes that are organised in 9 knowledge areas. Some important project management processes are
(i) Develop Project Charter (ii) Develop Preliminary Project Scope Statement (iii) Develop Project Management Plan (iv) Scope Planning (v) Risk Analysis etc.
(l) How open issues and pending decisions will be addressed and the time frame with in which these issues will be addressed
Inputs required are:
(a) Preliminary Project Scope Statement:
The preliminary project scope statement documents the characteristics and boundaries of the project, and its associated products and services, as well as methods of acceptance and scope control.
(b) Project Management Processes:
(c) Enterprise Factors:
Government and Industry standards, Quality Standards, existing facilities, existing human resource, stakeholder risk tolerances, costing estimates, industry risk databases, existing information system etc
(d) Organisational Processes:
Health and safety policies, Quality checklists, process audit and improvement targets, standardized work breakdown structure templates, risk templates, standard guidelines for performance measurement criteria, Communication guidelines, financial guidelines, record retention and information security system guidelines, vendor management policy, change control procedures and guidelines, document creation, approval, control and retention guidelines, project closure guidelines.
Benefits of Project Management Plan
(a) An hour spent in planning can save three during execution, It saves crucial execution time
(b) Defines the project in detail
(c) Establishes the project boundaries, scope and deliverable
(d) Identifies the project management team and the project stakeholders
(e) Indicates the project schedule and major milestones
(f) Establishes baseline plan for schedule, scope and cost
(g) Provides a tracking mechanism against a established baseline